Association of Canadian Choral Condutors

Association of Canadian Choral Condutors

Wednesday, September 4, 2013

Notice of Annual General Meeting

The Association of Canadian Choral Communities will be holding an Annual General Meeting by teleconference on Sunday, September 22, 2013 at 8:00 PM EST.  The membership may vote electronically on the motions of the meeting between Tuesday, September 17 at 9:00 AM EST, and Friday, September 20 at 5:00 PM EST.  The agenda is below.

Minutes of the last Annual General Meeting, motions proposed for this meeting, reports of the President and Treasurer, draft audited financial statements, and candidate information for the Nominations Committee vacancy will be circulated with the link for electronic voting on Tuesday, September 17.

In addition to online voting, members may join the teleconference by dialing 1.877.278.7443, and entering passcode 2099883. Please notify Erin Bustin of your intent to join the teleconference, by emailing, no later than Friday, September 20 at 12:00 pm EST.
Prior to 2011, meetings in non-Podium years were held in one city, barring most members from attending. Teleconference meetings offer all members the option to participate by voting electronically.  Materials will be circulated in both English and French; however, the meeting will proceed in English.  As there is no option for extended discussion at this meeting, the agenda items include the minimum items of business required by our constitution.  Meetings held in conjunction with Podium have an extended agenda with the opportunity for live feedback from the membership.

Agenda / Ordre du jour
1. Call to order / Ouverture de la réunion

2. Adoption of agenda / Adoption de lʼordre du jour

3. Minutes of the previous Annual General Meeting (May 19, 2012) / Procès-verbal de la dernière assemblée générale annuelle (19 mai 2012)

4. Annual directorsʼ reports / Rapports annuels des directeur
    i. Presidentʼs report / Rapport du président
    ii. Chief Administrative Officer’s report / Rapport de la directrice générale
    iii. Treasurerʼs report and Auditor’s Letter and Audited Financial Statements for 2012-13 / Lettre du vérificateur et états financiers vérifiés pour 2012-2013

5. New Business / Affaires nouvelles
    i. Introduction of elected member to the 2014 Nominations Committee / Présentation du membre élu au comité de mise en candidature
    ii. Ratification of Board Actions 2012-13 / Ratification des mesures prises par le conseil d’administration en 2012-2013

6. Adjournment / Clôture de la réunion

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